Business Manager Assistant (Hybrid)

Work State US-CA-Gilroy
Job ID
Work City
Position Type
Regular Full-Time
Work Zip


To support the Business Manager and Customer Managers in the daily execution of business by creating and updating business forms, organizing resources, assisting team in making deadlines for retailer promotions.


The incumbent(s) in this position should exhibit the following ACOSTA values:

People Minded – Must show dignity and respect to all people
Integrity – Must exemplify the highest degree of ethical behavior
Results Oriented – Must show passion, pride and commitment to succeed
Trust – Must be honest, sincere and confident
Teamwork – Must build trusting relationships
Innovation – Must progress through a combination of creativity, common sense and vision
Balance – Must maintain an optimistic attitude and keep perspective on what is important in life


 Responsibilities include (but not limited to):

  • Creating and updating various forms, spreadsheets, and sales trackers on a regular and as needed basis
  • Compiling and sending sales support documents to field sales reps.
  • Compiling and sending sales report documents to vendors and other regional managers
  • Heavy use of Excel to compile various sales reports for clients and internal team.
  • Creating, formatting, and updating multiple sales reports in Excel
  • Communicating directly with clients for sample ordering and requesting sales tools and pricelists.
  • Working within UNFI and Kehe portals for submitting promotions and New items as well as pulling data.
  • Submitting retailer promotional forms according to various deadlines.


  • Excellent planning, organizational, and project/timeline management skills
  • Proactive in finding information required to complete tasks
  • Ability to take direction
  • Ability to develop and maintain good working relationships with clients and peers
  • Above average ability to handle change in a positive manner
  • Advanced proficiency in MS Office and Outlook (especially Excel)
  • Minimum of 3 years of experience as an administrative assistant in fluid, paperwork heavy environment or the equivalent preferred
  • High School Diploma or GED equivalent


  • Minimum of 1 year experience as an administrative assistant in fluid, paperwork heavy environment or the equivalent.
  • Demonstrated expertise in Microsoft Outlook, Word, and Excel (Should know VLOOKUP and Pivot Tables)


DISCLAIMER: Acosta/ Mosaic North America is an Equal Opportunity Employer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law

Acosta Sales & Marketing is an Equal Opportunity Employer


By submitting your application, you agree with and accept the Acosta Privacy Statement and Terms of Conditions.




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