Acosta USA (Florida)

  • Administrative Assistant II

    Work State US-TX-Irving
    Job ID
    2019-157449
    Work City
    Irving
    PCN
    220406
    Position Type
    Regular Full-Time
    Work Zip
    75039
    Starting average hours per week
    37.5 +
  • Overview

    The Administrative Assistant II is responsible for providing clerical support for management in a timely, accurate, efficient and professional manner.  Overall, this individual maintains planners; coordinates conference calls and meetings; responds to queries; composes the more routine repetitive correspondence; assists customers and individuals making incoming calls; and provides administrative support to manager(s).

    Responsibilities

    • Maintains managers' calendars by utilizing electronic scheduling tools and monitoring, coordinating, and reevaluating as necessary. 
    • Schedules appointments, gives information to callers, and coordinates meetings.
    • Conserves managers; time by reading, researching, and routing correspondence and composing letters and documents.
    • Composes and types routine correspondence, files correspondence and other records.
    • Provides administrative support to managers by preparing and editing communications, making travel arrangements, coordinating meetings, disseminating information to staff and principals, and assisting in presentation preparation.
    • Provides office coverage by assisting in administrative duties such as replenishing supplies, mailroom and phone coverage.
    • Maintains a friendly and professional environment by greeting and assisting visitors, vendors, principals and/or customers.
    • Assists with developing presentations by gathering and compiling specific and necessary data.
    • May assist with sales presentations and new principal interviews and business reviews by preparing materials as required.
    • Assists on special projects by performing and coordinating appropriate tasks in a timely manner.
    • Organizes group meetings by scheduling dates, notifying participants, preparing agendas and arranging refreshments.
    • Ensures complete record of meetings by acting as recording assistant.
    • Compiles information by reviewing and disseminating incoming mail, prioritizing and categorizing documents for signature, and maintaining confidential files for document retrieval.
    • Maintains customer confidence and protects operations by keeping proprietary information confidential.
    • Facilitates information flow by serving as liaison between manager and/or clients and/or customers and/or others.

    Qualifications

    • Minimum four years of administrative experience, preferably within the Food Industry.
    • Ability to work in a fast paced environment while serving as a liaison to department heads, managers, associates, principals and customers.
    • Accurate typing speed of 60 WPM.
    • Ability to exchange information clearly and concisely.
    • Good verbal and written communication skills.
    • Highly computer literate with a proficiency in computer software to include: MS Windows, spreadsheet (MS Excel), word-processing (MS Word), and graphics (PowerPoint).
    • Ability to prioritize and work on multiple tasks with minimum supervision.
    • Must have strong organizational skills. Mathematical and analytical skills needed.
    • Must possess professional demeanor, be attentive to detail and be accurate in work completion.

    Acosta Sales & Marketing is an Equal Opportunity Employer

     

     

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    US: http://acosta.jobs/privacy-policy-us/

    Canada: http://acosta.jobs/privacy-policy-ca/

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