Acosta

Administrative Assistant II

US-VA
Job ID
2017-136446
Work City
Norfolk
PCN
195642
Position Type
Regular Full-Time
Work Zip
23513

Overview

The Administrative Assistant II is responsible for providing clerical support for management in a timely, accurate, efficient and professional manner.  Overall, this individual maintains planners; coordinates conference calls and meetings; responds to queries; composes the more routine repetitive correspondence; assists customers and individuals making incoming calls; and provides administrative support to manager(s).

Responsibilities

  • Maintains managers' calendars by utilizing electronic scheduling tools and monitoring, coordinating, and reevaluating as necessary. 
  • Schedules appointments, gives information to callers, and coordinates meetings.
  • Conserves managers; time by reading, researching, and routing correspondence and composing letters and documents.
  • Composes and types routine correspondence, files correspondence and other records.
  • Provides administrative support to managers by preparing and editing communications, making travel arrangements, coordinating meetings, disseminating information to staff and principals, and assisting in presentation preparation.
  • Provides office coverage by assisting in administrative duties such as replenishing supplies, mailroom and phone coverage.
  • Maintains a friendly and professional environment by greeting and assisting visitors, vendors, principals and/or customers.
  • Assists with developing presentations by gathering and compiling specific and necessary data.
  • May assist with sales presentations and new principal interviews and business reviews by preparing materials as required.
  • Assists on special projects by performing and coordinating appropriate tasks in a timely manner.
  • Organizes group meetings by scheduling dates, notifying participants, preparing agendas and arranging refreshments.
  • Ensures complete record of meetings by acting as recording assistant.
  • Compiles information by reviewing and disseminating incoming mail, prioritizing and categorizing documents for signature, and maintaining confidential files for document retrieval.
  • Maintains customer confidence and protects operations by keeping proprietary information confidential.
  • Facilitates information flow by serving as liaison between manager and/or clients and/or customers and/or others.

Qualifications

  • Minimum four years of administrative experience, preferably within the Food Industry.
  • Ability to work in a fast paced environment while serving as a liaison to department heads, managers, associates, principals and customers.
  • Accurate typing speed of 60 WPM.
  • Ability to exchange information clearly and concisely.
  • Good verbal and written communication skills.
  • Highly computer literate with a proficiency in computer software to include: MS Windows, spreadsheet (MS Excel), word-processing (MS Word), and graphics (PowerPoint).
  • Ability to prioritize and work on multiple tasks with minimum supervision.
  • Must have strong organizational skills. Mathematical and analytical skills needed.
  • Must possess professional demeanor, be attentive to detail and be accurate in work completion.

Acosta Sales & Marketing is an Equal Opportunity Employer

 

 

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